MINUTES OF THE MONTHLY BOARD OF DIRECTORS MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7:00 PM TUESDAY JULY 6, 2010
CALL TO ORDER / MINUTES OF PREVIOUS MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7:00 PM TUESDAY JULY 6, 2010
CALL TO ORDER / MINUTES OF PREVIOUS MEETING
- Bill Steenis called the meeting to order at 7:07pm. Present were Bill Steenis, Duane Oord, Steve Yandl, Cheryl Carlson, Evan Adolf and Scott Fehr.
- Minutes of the June Board meeting were reviewed. Steve Yandl moved that the June Minutes be accepted, Cheryl Carlson seconded and the motion passed unanimously.
- Evan Adolf was introduced as a new director.
- Steve Yandl reported that the other newly elected director, Wayne Johnson, had declined to continue to serve at the present time and the Board would need to consider voting in a replacement for the remainder of the term. After a brief discussion, Steve Yandl moved that we make Scott Fehr a director. Cheryl Carlson seconded and the motion passed unanimously.
- Steve Yandl reported that the June finance report was available on our web page as an Excel workbook.
- Spending is in line with our budget so far this year.
- Long term capital improvement fund - $69,717.
- Operational reserve - $23,977.
- Operations account (checking) - $52,763.
- Note that $8,645 needs to be moved from checking to long term capital during the current year.
- Long term capital improvement fund - $69,717.
- The audit of finance reports for fiscal year 2009 is nearly complete and drafts reviewed. Once the auditor receives a letter from the HOA attorney regarding the status of disputes over unapproved rentals, she will be able to finalize the audit.
MAINTENENACE COMMITTEE REPORT
- Cheryl Carlson reported on maintenance. She will be getting after Skinner to get the section painting of common area fence completed ASAP.
- Frustration with Public Works was shared for their failure to perform acceptable levels of maintenance adjacent to the northern border of the development. Cheryl asked if there were any objections to working a few small sections by the entrance to Sector 2A from Willis Tucker Park into Skinner’s contract so we could at least have those small planted areas showing signs of proper maintenance.
- Board members will be keeping an eye on the two sprinklers in the small tot area that are adjacent to sidewalk. It looks as if they may be leaking. We plan to acquire a ‘key’ for shutting down a water zone in case we have a major sprinkler leak, like one we had to get Skinner out for earlier in the spring.
- Cheryl will get in touch with Skinner to get him to remove the dead and burned trees at the boat park where there was a fire shortly before July 4.
ARCHITECTURAL CONTROL COMMITTEE REPORT
- Bill Steenis asked new directors Evan and Scott if they could help with ACC approvals, monitoring for CC&R violations, letter notification of decisions and filing. Both expressed a willingness to help but neither wanted to take over letter writing or to take physical custody of the files.
- It was pointed out that this is the time of year when we have to deal with an increased number of parking issues (RVs, boats, trailers, etc.) as well as poorly maintained landscapes.
- Steve Yandl shared a few ACC requests he has reviewed and talked over with ACC members and plans to approve.
- John Weberg replacing a portion of split rail fence with privacy fence.
- May family house painting.
YARD OF MERIT
- John Weberg replacing a portion of split rail fence with privacy fence.
- Bill Steenis reported that there were 23 winners awarded for past month.
- Bill picked up a batch of new signs with a sturdier design that hopefully decreases the number of replacement s we make each year.
OLD BUSINESS – RENTALS
- Bill Steenis and Steve Yandl summarized the disputes over unapproved rentals to give new directors, Scott and Evan, a good understanding of the Board’s position.
- Steve Yandl presented an approximate breakdown of expenses by situation, noting that these numbers were derived from an overview of invoices for two years, not a detailed analysis worked out with our lawyer based on specific billable hours.
- Gerges: $370
- Sharma: $949
- Guimont: $28,133
- Warner: $4,109
- Gerges: $370
- We’ve not yet received the transcript of our deposition of Melissa Withey, the former tenant of Aaron Guimont.
- We reviewed the latest emailed offer of settlement from Steve Sharma. The offer we quite vague, offering a willingness to establish a timetable to vacate and sell the house but not saying what the time frames were. No specific money offer was made, only a range of $15k to $20k. They did get back the 1% ownership interest from the tenant which was good but the renting continues. Even if they followed up and offered the higher value ($20k) that’s only about a quarter of the $78,300 they currently owe. We agreed that we would have our attorney send them a letter indicating that the least we would even consider would be 50% of the fine owed plus legal expenses coupled with a specific and reasonably short time frame to get the renters to move out or to get the tenants to purchase 100% of the property. Considering an offer isn’t the same as accepting it and the ultimate approval of any offer would be contingent on multiple factors other than money. If the owners don’t come back with a new offer, we’ll direct our attorney to file a lawsuit.
- After explaining to the new directors that one of our major concerns with accepting any offer is the precedent that is set and how it would impact, present, past and future disputes over rentals and other non compliance issues, the question was raised on why we can’t have a ‘settlement for undisclosed amount’ and avoid complications by keeping settlements confidential. Even if we could keep a settlement amount hidden from the general public, our financial records have to be open and available for review by members which makes secrecy nearly impossible.
MEETING ADJOURNED AT 8:23 PM