MINUTES OF THE MONTHLY BOARD OF DIRECTORS MEETING
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7PM TUESDAY SEPTEMBER 6, 2011
CALL TO ORDER / PRESENTATION OF MINUTES
SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
7PM TUESDAY SEPTEMBER 6, 2011
CALL TO ORDER / PRESENTATION OF MINUTES
- Bill Steenis called the meeting to order at 7:12pm. Present were Bill Steenis, Steve Yandl, Nicole Klages, Cheryl Carlson, Evan Adolf and Don Jordan.
- Steve Yandl presented the minutes of the August monthly meeting, previously posted on the association web site. Nicole Klages moved to accept the minutes, Evan Adolf seconded and the motion passed 6-0.
- Steve Yandl presented a report of current financial status. We have $24,067 in operational reserve and $76,632 in the long term reserve for capital repairs/replacement. The long term fund is owed $9,880 from current assessments minus our current expenses on fence repairs. The checking balance is $33,287 but after subtracting outstanding checks and just ordered checks and the amount owed the long term reserve fund we are down to $13,074. Looking at anticipated routine costs (other than legal costs) through the remainder of the year, we anticipate a nearly $3,000 shortfall but that will be mitigated by retaining what we’ve spent on fence repairs from the transfer to the long term fund.
- Steve Yandl reported that he has been working with the auditor to complete the audit of 2010 financial records.
- Payment required from the Settlement Judgment of Aaron Guimont against the HOA, assuming interest through the end of September would be $31,839. The auditor was consulted and advised that we could borrow from the long term fund to avoid high interest on the settlement judgment and replace the funds using a special assessment provided the matter was discussed and approved with a vote.
- Steve Yandl alerted Cheryl Carlson that he had been contacted by homeowner Donna Garka who had concerns about deteriorating fence on her lot border with Snohomish Cascade Drive. Other fence sections to the south of her lot also warrant review and a repair quote from Town and Country Fence. Cheryl will arrange with Town and Country and costs will come from the Long Term Fund as discussed.
- Steve Yandl reported on discussions with Brian Skinner regarding maintenance contract for 2012. Skinner was willing to roll the current contract into 2012 with no increases. Steve Yandl moved that we renew the contract with Skinner Landscape Inc. without increases. Evan Adolf seconded after brief discussion and the motion passed 6-0.
- Steve Yandl alerted Cheryl Carlson regarding a report of possible hazardous alder trees in the NGPA area adjacent to the Jenks property. Cheryl agreed to get it checked out and have the tree(s) removed if they’re indeed hazardous.
ARCHITECTURAL CONTROL COMMITTEE / CC&R VIOLATIONS
- Bill Steenis reported on the Hayes tent situation and letters exchanged between Steve Yandl (chair of the ACC) and Eugene Hayes’ attorney. Steve Yandl distributed letters from the attorney to each member of the ACC (those not yet distributed).
- We discussed ways to avoid situations where we have to notify certain homeowners each and every time a lawn needs to be mowed or other routine periodic maintenance is required.
- We discussed ways to avoid being petty without ignoring issues that will later put us in a position of later being accused of being arbitrary and capricious. In the case of tents, it was suggested that we might consider allowing tents on a seasonal basis for short term installations while still requiring the structure be kept in good condition.
- For the benefit of the new directors, we discussed the challenges of amending the CC&Rs. Getting a majority, even a large majority isn’t the biggest challenge; the problem is getting enough to return ballots, even on hot issues.
OLD BUSINESS
- Bill Steenis reported on the final outcome of the Guimont trial and eventual Settlement Judgment against the HOA. Bill Steenis moved that we give approval for Steve Yandl to cash the time certificate (CD), or withdraw the needed $31,839 plus penalties to go to the business interest checking to allow prompt payment of the Judgment. Evan Adolf seconded. Motion passed 6-0.
- We discussed whether or not we needed a special assessment to put the long term fund back on track. The amount per member would be roughly $130 to bring us back to where we were before any withdrawal. Steve Yandl moved that we do a $10 special assessment in conjunction with the regular assessment for 2012, Bill Steenis seconded. The vote was 3-3 so the motion wasn’t passed. Bill Steenis suggested that we do the reserve fund analysis over and hopefully discover that our needs were different and we might not need as significant a special assessment. Bill volunteered to handle the analysis. Evan Adolf made the motion that we set a special assessment of $32 per year for the next four years to replace the amount borrowed from the long term fund. Bill Steenis seconded. The vote was 5 in favor and Steve Yandl opposed.
- The letter from Neil and Mary Ross requesting a waiver of the rental prohibition had been distributed. The matter was discussed and the nature of the hardship seemed very similar to other requests previously rejected. Don Jordan moved to deny the waiver, Steve Yandl seconded and the request was denied 6-0.
- Steve Yandl reported on the advice provided by Michelle Corsi of the LeeSmart law firm assigned by our insurance carrier regarding our lawsuit with Jason and Angi Warner. The copy of Ms. Corsi’s report to the insurance carrier was distributed and reviewed. The options for settlement were discussed to avoid a trial as well as the option for mediation rather than a trial if a settlement isn’t possible. Evan Adolf made the motion that we approve giving the authority to Steve Yandl to approve settlement and agree to give back up to $13,200 as part of any settlement. Don Jordan seconded. The motion passed 6-0.
MEETING ADJOURNED AT 8:47PM
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Steven J Yandl
Secretary - Treasurer