SECTOR 2A AT SNOHOMISH CASCADE ASSOCIATION
MINUTES OF THE BOARD OF DIRECTORS’ MEETING
Tuesday, April 5, 2022
This meeting was on Zoom.
CALL TO ORDER / ROLL CALL
John Alleman, Secretary
MINUTES OF THE BOARD OF DIRECTORS’ MEETING
Tuesday, April 5, 2022
This meeting was on Zoom.
CALL TO ORDER / ROLL CALL
- Board President, Matt Hale called the meeting to order at 7:10.
- Board members present (Zoom conference) were Matt Hale, Gary Hebert, David Divoky, and John Alleman. This was a quorum.
- The minutes of the March 2022 meeting were unanimously approved without change.
- Matt conducted a walkthrough of the common areas with Brian Skinner of Skinner Landscaping. See the maintenance committee section for details.
- Steve was not present. The treasurer’s report numbers were not available at the time of the meeting. The account status will be provided as an addendum to the minutes at a later date.
- Matt Hale and Brian Skinner (Skinner Landscape Service, Inc.) did a walkthrough of the association common areas. It was good discussion which lasted 90 minutes. Some high points as recounted by Matt:
- Matt did state that Skinner Landscaping is on a fixed contract and thus when standard work is done, extra work will be done with any time remaining.
- Brian takes a lot of ownership of the work his company does on our common areas.
- A lot of the discussion centered on the gravel and drainage work at the boat park which was done by Kyle Woods.
- Matt noted 4 water mains which supply association common areas irrigation. We should have these listed as instructions to secure the water mains in case of emergency.
- Matt pointed out a few items on their walk which were corrected. This emphasizes that maybe we, the maintenance committee, should do some form a routine (possibly quarterly) walkthrough with Brian to tour the area.
- We set a goal to have the next contract with Skinner Landscaping negotiated and finalized by the September 2022. Gary suggested a service level agreement with measurable metrics included in the next contract.
- We have 40 separate irrigation control areas which are operated by 9V batteries, a fairly antiquated system which has a 10% annual failure rate (approximately 3-4 per year at $300 each). We should account for $1,200 per year in our budget for this and allow the maintenance committee to authorize the purchases.
- We should set a longer-term goal to replace the controllers with a more current system or transition to a less irrigation-intensive landscaping.
- Matt stated that he, David, and Tanya would help prepare the maintenance budget based on previous years’ maintenance expenditures.
- David is concerned that the boat park is underutilized because of the drainage and access issues. Gary expressed the sentiment that the boat park should be a place where people would want to gather.
- Matt stated that we have a contract with TruGreen to fertilize the grass 4 times between April and October. This overlaps with Skinner Landscaping’s 2 fertilizing applications for a total of 6 applications. This might be an opportunity to save some money.
- John Alleman reported. Details mentioned below are tracked in Smartsheets.
- Project requests, approvals, and issues: (https://app.smartsheet.com/sheets/hWjXhp369Mm7qPqgM8hXrhG8CQfWpg99mPM4Jw41)
- Penoyer – Temporarily remove common area fence section to backyard. Remove in ground hot tub in backyard, backfill and install new concrete patio; Approved.
- Alleman – New garage doors; Approved (by Steve Yandl).
- Sinha and Jackson – New gutters; Approved
- Vahldick – Tree removal and landscaping in the front yard; Approved.
- Berns – Drainage repairs; Approved.
- Duitsman – Replace fence and stonewall in backyard; Approved.
- Hines – Reroof and new gutters; Approved.
- Mullan – Common area signage for estate sale; Approved.
- CC&R violation issues. (https://app.smartsheet.com/sheets/3P29h84c97P8XqqwpjXmw5h6MpGM8PfcxpwMmPF1)
- Martinez Ortiz & Martinez – Holiday lights up on the front of the house. Warning letter sent 3/12. Corrected by 3/17.
- Barrett – Holiday lights up on the front of the house. Warning letter sent 3/12. Corrected by 3/17.
- Wang & Fan – Holiday lights up on the front of the house. Warning letter sent 3/26. Corrected by 4/1.
- Duitsman – Holiday light brackets up on the front of the house. Email discussion sent 3/26. Corrected by 4/1.
- Brown & Newton – Holiday lights up on the front of the house. Warning letter sent 3/19. Fine letter sent 3/30.
- Matt discussed the Amazon sponsorship issue of the tot park. We may have been lost a bit in the corporate shuffle, but we’ll keep trying to retain the relationship. We might consider a GoFundMe page to make things easier, and more visible, for Amazon or other sponsors to help.
- Matt discussed our request for proposal (RFP) for association fiscal management with Krista Day who works with a group of bookkeepers. She expressed there might be a fit with somebody in her firm with portions of the association fiscal management RFP.
- Treasurer duties to be covered by John while Steve is out.
- Annual meeting preps will need to complete very soon.
John Alleman, Secretary