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Sector 2a at Snohomish Cascade Association (Gold Creek Sector 2a)
MONTHLY MEETING

SECTOR 2A AT SNOHOMISH CASCADE BOARD

MALOWNEY RESIDENCE

7:00 PM

WEDNESDAY, NOVEMBER 13, 2002

 

 

MINUTES
 

 

CALL TO ORDER/APPROVAL OF MINUTES

 

The meeting was called to order by Mike Summitt at 7:00 pm.  In attendance were Mike Summitt, Sue Ann Goldman, Bill Malowney, Steve Yandl and Jane Berver.

Steve Yandl asked if there were any corrections or comments on the minutes from the October 9 meeting and there were none.  Mike Summitt moved to accept the minutes as presented, Bill Malowney seconded the motion and it was carried 4-0.

PRESENTATIONS FROM HOMEOWNERS  

Jane Berver made a brief presentation on the common area trail between lots 82 and 83 of phase III on 72nd Dr.  She isn’t happy with the fact that gravel from the trail is frequently pushed out to sidewalk or street, primarily by bicycle traffic.  She commented that Skinner is now doing a decent job of weeding but the gravel is an on-going problem. The board expressed concerns about initial cost and increased maintenance costs to maintain a safe surface if the gravel trail were replaced with concrete or blacktop.  Additionally, Bill Malowney reminded the group that the currently implemented drainage would be compromised by any impermeable surface and lot 82 would again encounter drainage problems.  One suggested option was the use of paving blocks adjacent to the sidewalk as a sort of buffer.  Jane thanked the group and excused herself.  She was invited to propose any solutions, understanding what the board’s concerns and priorities were.

TREASURER’S REPORT  

Sue Ann Goldman presented the financial status of the association.  Detailed reports with information as of November 13, 2002 including a Balance Sheet, Budget vs. Actual, Check Detail, Transaction Detail, Budget Overview, Open Invoices, Trial Balance, and P&L Year-to-Date Comparison were reviewed.  Copies of these reports are held by Steve Yandl and are available for inspection along with the originals held by Sue Ann Goldman.

To summarize financial status, there is currently $8,561.43 in checking and savings.  There are assets held in three separate CD accounts with staggered maturity dates totaling $27192.12.  To date, net income is -$3,830.86.

REVIEW OF MAIL TO THE BOARD  

Sue Ann Goldman shared several mail items with the group.

  1. The ACC (Leavitt) copied the board on the approval letter to Dale and Sandy Wise.  Approval was granted for fence, deck, and shed, as described by Dale in his request to Leavitt.

  2. A proposal was received from a property management company.  The company would essentially do most but not all of what we currently do for roughly $12,500 annually in administration fees.

UPDATE ON CC&R ISSUES             Mike Summitt reviewed the letter exchange between Dale Wise, Sherman Knight and the CC&R committee.  Dale has been notified that his response to Sherman Knight and his suggested remedies were not adequate.  He has been advised that he must complete all landscaping within 30 days and complete the items just approved by the ACC in 90 days.  Upon receipt of Sherman Knight’s next bill, the CC&R committee will send Dale and Sandy Wise the details of all the legal bills with a request for a proposal on how they intend to pay their portion of the legal fees.

      UPDATE ON GRONDS AND MAINTENANCE  

  1. Damaged Ballpark fence from downed tree branch                     Bill Malowney reported that he opted to spend the $220 to have the fence repaired as it didn’t put him outside his budget limits.

  2. Trees by ballpark that died after planting                         Bill reported that Magic Landscaping made good on their warranty for new shrubs and replaced those that didn’t survive after planting.

  3. Weekly landscape maintenance going smoothly

  4. Eagle Scout leader not terribly enthused about path maintenance project.

  NEW BUSINESS             Sue Ann Goldman presented the anticipated budget for 2003.  Even with the increased annual assessment, it appears we will spend $1075 more of our reserve fund as opposed to building it up.  The actual budget figures are being corrected by Sue Ann and will be ready to mail with bills for annual assessment.

            We determined that a special assessment for common area fence maintenance would be required and the sensible time to do the billing would be the same time as billing for the annual assessment (on or before Jan 1, 2003).  Bill Malowney proposed contracting with Jet City Paint and going with a high durability acrylic paint.  Anticipated cost is $7,290 which will require a special assessment of $70 per household.  Steve Yandl made a motion to do the special assessment, Sue Ann Goldman seconded the motion.  Motion carried 4-0.

            Steve Yandl made a motion to accept the proposed budget, corrected for the special assessment and the cost of the fence maintenance.  Mike Summitt seconded the motion.  Motion carried 4-0.

 

MEETING ADJOURNED AT 9:10 PM.

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